Systems Inventory

Maintained by the Clerk’s office under the records retention schedule. Corrections to extension 104.

System	Department	Owner	Status	Talks to	Last reviewed
Utility Billing System (UB-7)	Water & Sewer	R. Amankwah	In service	Meter Read Interface; Foltz Township Utility Ledger	03/12/2024
Meter Read Interface	Water & Sewer	Halstead Meter Services	In service. Nightly file.	Utility Billing System	03/12/2024
Online Payment Portal	Water & Sewer	R. Amankwah	In service. Unavailable Saturdays 2:00–6:00 AM.	Utility Billing System	06/02/2026
Summer Program Registration	Parks & Recreation	J. Prill	In service. Replacement under discussion.	Parks Reservation Desk	08/19/2021
Permit Review Tool	Building & Zoning		In service. No support agreement.	Hardesty County Parcel & GIS	11/07/2022
Collection Route Map	Sanitation & Solid Waste	Superintendent’s office	In service	None	04/23/2019
Work Order Intake	Streets & Public Works	T. Vosmik	In service. Four intake channels.	None	02/11/2025
Records & Retention Index	Clerk & Records	D. Kuchenbrod	In service	None	07/06/2026
Village Website	Clerk & Records	D. Kuchenbrod	In service	None	08/14/2026
Purchasing & Approved Vendor Catalog	Clerk & Records	D. Kuchenbrod	In service. New 2026. Replaces the vendor spreadsheet.	None	08/21/2026
Hardesty County Parcel & GIS	Building & Zoning	Hardesty County	External	None	01/15/2024

One system in service has not been documented. The department of record has not been determined.

Systems acquired before the 2023 annexation may appear under a six-digit household number rather than an account number. Both are in use.