Forwarded — Work Order 2026-0817

Forwarded to contract services 09/01/2026. Reproduced as received.

From:    Ferraro, Marguerite
Sent:    Tuesday, September 1, 2026 7:52 AM
To:      Hypertheory Contract Services
Subject: FW: FW: RE: FW: work order 2026-0817 / also 0819 / also the website one

Good morning. Attaching the below for context so you have the whole picture.

Ted is out on a truck most of this week. Dale is the one to ask about the
vendor piece, and please do ask him rather than assuming.

Res. 2026-14 takes effect October 1. That date does not move.

Marguerite Ferraro
Village Administrator
Village of Theoria, Ohio  |  x101

> From:    Kuchenbrod, Dale
> Sent:    Monday, August 31, 2026 4:41 PM
> To:      Ferraro, Marguerite
> Subject: RE: FW: work order 2026-0817 / also 0819 / also the website one
>
> Marguerite,
>
> No. Before work is dispatched to anyone outside the village it has to be
> checked against the approved vendor list.
>
> To be clear, that is not my preference. It is Res. 2026-14 and the state
> debarment list underneath it. I have no discretion here and neither does
> Streets. If we dispatch to a debarred vendor it is a finding, not a
> mistake.
>
> The list is in the purchasing system now. It answers over the network.
> It is no longer the spreadsheet and I would appreciate it if people
> stopped asking me for the spreadsheet.
>
> Kerns Excavating was suspended in May. Whether that affects work already
> dispatched is a question for whoever committed the funds. It is not a
> question I can answer for them.
>
> D. Kuchenbrod
> Clerk of Council, x104
>
> >> From:    Ferraro, Marguerite
> >> Sent:    Monday, August 31, 2026 2:15 PM
> >> To:      Kuchenbrod, Dale
> >> Subject: FW: work order 2026-0817 / also 0819 / also the website one
> >>
> >> Dale, can we just send someone out? Ted says it is handled but there
> >> are three of them open and Council asked about it.
> >>
> >> >>> Automatic reply: Vosmik, Ted
> >> >>>
> >> >>> I am in the field. If it is an emergency call dispatch. I will
> >> >>> not see this.
> >> >>>
> >> >>> >>>> From:    Vosmik, Ted
> >> >>>> Sent:    Monday, August 31, 2026 6:04 AM
> >> >>>> Subject: RE: work order 2026-0817
> >> >>>>
> >> >>>> we sent kerns out to that one last tuesday. its patched.
> >> >>>> someone keeps opening it back up
> >> >>>>
> >> >>>> the form one and the phone one are the same hole
> >> >>>>
> >> >>>> 0819 is a different hole
> >> >>>>
> >> >>>> Sent from my iPhone
> >> >>>>
> >> >>>> >>>>> From:    Village of Theoria Website
> >> >>>>> Sent:    Thursday, August 27, 2026 9:12 PM
> >> >>>>> Subject: New Service Request - Pothole / Road Surface
> >> >>>>>
> >> >>>>> SERVICE REQUEST - AUTOMATED NOTIFICATION - DO NOT REPLY
> >> >>>>>
> >> >>>>> Submitted by:  Harold Mink
> >> >>>>> Category:      Pothole / Road Surface
> >> >>>>> Location:      Depot St, between N. Salyer and the alley
> >> >>>>>                behind the old feed store. Eastbound lane.
> >> >>>>>                Approx. 40 ft past the manhole cover.
> >> >>>>>
> >> >>>>> Description:
> >> >>>>> Approximately 14 inches across and deep enough that I heard
> >> >>>>> the school bus hit it Tuesday and again Wednesday. Photographs
> >> >>>>> attached (4). I have marked the location with a traffic cone
> >> >>>>> from my garage. The cone is mine and I would like it back.
> >> >>>>>
> >> >>>>> I also telephoned this in on Thursday and left a message at
> >> >>>>> x231. I did not hear back. The recording said to use the form
> >> >>>>> on the website. When I used the form in June the confirmation
> >> >>>>> email said to telephone the department directly.
> >> >>>>>
> >> >>>>> This is the third time I have reported this location.

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